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Can workflow system be install on cloud-based or on-premise?

Updated: Sep 9, 2022

Did you know that there are two types of workflow systems, “Cloud-based” and “on-premise”, both of which serve the same purpose? is to automate complex application and approval tasks. leading to business optimization, but both have different mechanisms and strengths.

So which one should you choose between Cloud and on-premise? We have summarized the comparisons.

Differences between “cloud” and “on-premise” workflow systems

The biggest difference between cloud and on-premise is that “Do you need a server?” Cloud workflows are deployed on an online server as a service. On-premise workflows, on the other hand, are built and run on a server or on your company's underlying environment. myself In the next sections, we'll explain the advantages and disadvantages of each format in more detail. Highlights of Cloud workflow systems Cloud-based workflows have become popular in the past few years. Because you don't need a server or administrator. It's all about customizing and deploying a service provider-created package and you'll be able to use it. The cloud model has the main advantage of being inexpensive and able to get up and running quickly. after use The system operator manages the basic system and provides version upgrades. It has the advantage that it is relatively easy to manage. Even if your company doesn't have an IT department or a dedicated department for system development. And a monthly fee will be charged for each user after use. When managing data in the cloud, you can access it from tablets and smartphones. whether you are in or out of the company It is another feature that makes work more convenient. Cloud-based workflows, on the other hand, are customized within package limitations. Therefore, the freedom of customization is less than on-premise. Make sure that the tasks you want to turn into the workflow in your company are therefore less flexible. Is it actually usable by the workflow system under consideration?

Cloud-based workflows have become popular in the past few years. Because you don't need a server or administrator. It's all

Features of an on-premise workflow system Companies choosing to go on-premise over cloud workflows that are cheap, easy to use, and popular have their reasons.

Because you can create your own company-specific system from scratch. and can be built independently The system is therefore more versatile than the cloud when the data is managed on its own highly secure servers. Some companies consider the risk of data leaks to be lower than that of the cloud, making them ideal for handling data that requires high security, such as customer and financial data.

on the other hand Building a company-specific system starts from scratch. Therefore, it takes longer to prepare than with a Cloud plan and the cost of provisioning tends to be higher. Because upgrading the system is still costly.

In addition, when you want to access data from outside Measures such as securing a VPN connection are necessary. Cloud and on-premise workflow comparison Comparing the cost and steps before getting started You'll understand why cloud-based workflows are so popular compared to on-premise systems, as you can use them without special knowledge. So it has the advantage of being easy to use.

But in cases where an existing package doesn't support or can't sync from another system in use, on-premise might be a better option. even if it takes time and money. Cloud and on-premise workflow systems, which one to use? When comparing cloud and on-premise workflows, it is common for many to think that on-premise workflows are more secure. But if your company's security system is not perfect. The security of the server provider may be more reliable. This is another point that should be taken into account

. because there is a request form for approval form template Including a large number of filing sequences is already provided in the cloud package. Disadvantages of each model And make sure your company will be affected. It's important to compare these things.

Some cloud workflow systems can be tested first. and can also be used in real life After a trial to compare the system In addition, considering the convenience and urgency Some functions can also be started first. and then gradually add other functions accordingly This greatly reduces the burden of getting started.

Be sure to check your organization's environments such as admin, server, and security. And check if the workflow system you are considering is compatible with your company.

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